Club Constitution

The Club Constitution is a set rules detailing how our club is run. These rules are based on the Model Rules as defined in the ‘Associations Incorporation Reform Act 2012’. You can read more about this on the Consumer Affairs Victoria website - Incorporated Associations.

Our incorporation registration number is: A0008490M

PART 1–PRELIMINARY

  1. Name
  2. Purpose
  3. Financial year
  4. Definitions

PART 2–POWERS OF ASSOCIATION

  1. Powers of Association
  2. Not for profit organisation

PART 3–MEMBERS, DISCIPLINARY PROCEDURES AND GRIEVANCES

Division 1–Membership

  1. Minimum number of members
  2. Who is eligible to be a member
  3. Application for membership
  4. Consideration of application
  5. New membership
  6. Annual subscription fee and fee on joining
  7. General rights of members
  8. Associate members
  9. Rights not transferrable
  10. Ceasing membership
  11. Resigning as a member
  12. Register of members

Division 2–Disciplinary action

  1. Grounds for taking disciplinary action
  2. Disciplinary subcommittee
  3. Notice to member
  4. Decision of subcommittee
  5. Appeal rights
  6. Conduct of disciplinary appeal meeting

Division 3–Grievance procedure

  1. Application 
  2. Parties must attempt to resolve the dispute
  3. Appointment of mediator
  4. Mediation Process
  5. Failure to resolve dispute by mediation

PART 4–GENERAL MEETINGS OF THE ASSOCIATION

  1. Annual general meetings
  2. Special general meetings
  3. Special general meeting held at request of members
  4. Notice of general meetings
  5. Proxies
  6. Use of technology
  7. Quorum at general meetings
  8. Adjournment of general meeting
  9. Voting at general meeting
  10. Special resolutions
  11. Determining whether resolution carried
  12. Minutes of general meeting

PART 5–COMMITTEE

Division 1–Powers of Committee

  1. Role and powers
  2. Delegation

Division 2–Composition of Committee and duties of members

  1. Composition of Committee
  2. General Duties
  3. President and Vice-President
  4. Secretary
  5. Treasurer

Division 3–Election of Committee members and tenure of office

  1. Who is eligible to be a Committee member
  2. Positions to be declared vacant
  3. Nominations
  4. Election of President etc.
  5. Election of ordinary members
  6. Ballot
  7. Term of office
  8. Vacation of office
  9. Filling casual vacancies

Division 4–Meetings of Committee

  1. Meetings of Committee
  2. Notice of meetings
  3. Urgent meetings
  4. Procedure and order of business
  5. Use of technology
  6. Quorum
  7. Voting
  8. Conflict of interest
  9. Minutes of meeting
  10. Leave of absence

PART 6–FINANCIAL MATTERS

  1. Source of funds
  2. Management of funds
  3. Financial records
  4. Financial statements

PART 7–GENERAL MATTERS

  1. Common seal
  2. Registered address
  3. Notice requirements
  4. Custody and inspection of books and records
  5. Winding up and cancellation
  6. Alteration of Rules

Download our Rules of Incorporation in PDF format

Upcoming

Presentation: James Smart Storm Chaser

James will be sharing his atmospheric wonders with us. You can take a preview on his site in the Weather gallery.

Entries due of Knox Interclub (Monochrome).

Brooklyn Community Hall
28th May 2019 7:45 pm
Photo Shoot: Sport Shoot: Equestrian 3-day event at Werribee Park

This even runs from the 6th – 10th June, 2019 with different events each day. The ideal day is the cross-country where the horses run around the whole of Werribee Park jumping and running water traps. It's a great photo opportunity.

Time TBA

Melbourne International 3-Day Event
TBA

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