- Eligibility to Enter
Only financial members of the Williamstown Camera Club can participate in competitions. All financial members will be assigned a WCC Competition Number. The original image must have been made by the entrant.
- Number of Competitions
Typically, there are six (6) Club Competitions per annum as well as an End of Year competition to determine Print of the Year and Digital Image of the Year. The dates of the competition judging together with the submission dates are shown on the calendar page. Further to this, Annual Awards are presented during the December meeting.
- Competition Categories and Formats
Each competition has three (3) entry categories:
 Open Category
The Open Category means that the choice of subject is at the discretion of the Member. It may be either in colour or monochrome, real or abstract.
 Set Subject Category
Set Subject Categories are nominated and defined by the Committee each year. All images in this category must satisfy the definition of the Set Subject, as provided. It is important that all Members read the definitions carefully and try not to be too literal in their interpretation. The Club has no control over the Judges other than to provide the same definition. The Judges' interpretation and acceptance / non-acceptance as to compliance with the requirements of the definition is beyond our control. The titles and definitions of the set subjects are documented on the WCC website.
 Novice Category
• You decide if you're a novice
• Your photos can be on any subject you like
• You may enter 1 x Open Print and 1 x Open Digital
• You must supply a digital copy of your print entry
• Name your files: 123_NovicePrint_Title_of_the_image OR 123_NoviceDigital_Title_of_the_image
• Sizes according to competition rules below
• Entries and awards do not count toward your end of year aggregate
• Eligible for entry into "Image of the Year"
- Photographs may be entered in two (2) formats:
 Printed Format; and
 Digital Format (or EDI, Electronic Digital Image Format).
- Image enhancement
Images may be enhanced or digitally manipulated using image editing software but must be your own original work.
- Number of Entries per Competition
You can submit one image per category, i.e. 1 x Open Print, 1 x Open Digital, 1 x Set Print, and 1 x Set Digital.
Novice entries allowed are 1 x Novice Open Print and 1 x Novice Open Digital.
- Print Format Requirements
The maximum size for a large print is 40 cm x 50 cm (16" x 20") including the mount and the minimum size is 15cm x 10cm (6" by 4") excluding the mount.
All prints must be mounted. There are no restrictions regarding the width to height ratios of the mounts, so long as they fall within the above upper / lower limit sizes. This includes panoramic images.
Maximum matt / foam board thickness is 3mm, the total maximum thickness of a mounted print is 5mm.
All Print entries must record the:
 Name of the club (WCC);
 Category (Open or Set Subject Title);
 Photograph title;
 Member's competition number (e.g. 021). NO member names should appear on entries.
 Labels should be placed in the upper left hand corner of the rear of the print.
 Put an arrow on the back of the print indicating the top of the photo so that there can be no confusion as to which way the image should be viewed.
Important: Make sure that you also send digital copies of your print entries and that they are left at the highest resolution possible (up to 10MB) so that we can print from them if necessary for future inter-club competitions, etc. and so that you will not be asked to go back through your archives.
If you do not supply a digital version of your print, your print will not be judged.
When naming the digital files of your print entries, you must use a three digit number (if you only have a single digit or double digit number then you need to add zeros to the front, e.g. "21" must be "021"). The below should be the only formats you are submitting (underscore is the preferred spacer in file names or alternatively run the words together as one big word):
or for NOVICE,
It is imperative that you name your files in this way. Not in the subject line or in the text of your email submission. We need to clearly have the files saved with the above format. Please get in touch our competition steward or ask another member if you are uncertain.
- Digital Format Requirements
Images may either be created with a digital camera or created with a film camera and subsequently scanned into electronic format.
All images must be in JPEG format.
Note: for all competitions, the images sent to the judges will be a maximum horizontal dimension is 1920 pixels and the maximum vertical dimension is 1080 pixels. Each image file must be in RGB JPEG format and a maximum of 10,000kb in size. If you have difficulty in resizing, please email the image to the competition steward with a file size no larger than 10mb. Don't hesitate to ask for help if required.
Digital Image File Naming Convention
You must use a three digit number (if you only have a single digit or double digit number then you need to add zeros to the front, e.g. "21" must be "021"). The below should be the only formats you are submitting (underscore is the preferred spacer in file names or alternatively run the words together as one big word):
or for NOVICE,
It is imperative that you name your files in this way. Not in the subject line or in the text of your email submission. We need to clearly have the files saved with the above format. Please get in touch our Competition Steward or ask another member if you are uncertain.
- Submission of Club Competition Entries
All entries must be forwarded to the Competition Steward by the meeting date stipulated on the syllabus.
Entries must comply with size, mounting, thickness and labelling requirements as set out above.
Digital images may also be sent by email to
Entries are then forwarded to an independent VAPS judge to be assessed and critiqued.
Judging Club Competitions
Considerations when judging the images include:
- ”technical" (focus, light, depth of field, etc);
- "composition" (point of interest, balance, colour, leading lines);
- "wow factor" (what holds the viewers interest)
A 1st, 2nd and 3rd prize will be announced on the night of judging for each format. A WCC certificate of recognition will also be issued at the time. Images may also be nominated as "Highly Commended", though this is at the discretion of the Judge. An entry receiving an award during the year may not be entered again in the same category during that year. However award winning entries may be re-entered in the Club End of Year Competition, Interclub and VAPS competitions.
- End of Year Competition - Annual Awards
For the End of Year Competition in December, all entries must have been entered during the current year. It is not necessary for entries to have gained a place to be eligible. The images entered in the End of Year Competition must be in the same format (print or digital) as they were originally presented and have the same title.
This eligibility rule applies to both Print and Digital Categories.
A maximum of three (3) entries may be submitted in Print Format and a further three (3) entries in
Digital Format. All End of Year entries are categorised as Open. However, this does not exclude previous entries that were submitted in a Set Subject Category.
Trophies are awarded annually by the Club for the following:
• Print of the Year (selected from an entries previously submitted during the year);
• Digital Image of the Year (selected from an entries previously submitted during the year);
• Aggregate Print Category Award 1st, 2nd and 3rd.
• Aggregate Digital Category Award 1st, 2nd and 3rd.
The award of 3rd place is at the discretion of the Committee, based upon the number of entries submitted in each of these categories.
The Aggregate Awards are based upon the combined points from the 6 competitions throughout the year. Points are awarded as follows:
• 1 point per entry submitted (maximum of 4 entries per image category x 6 competitions = 24 points)
• Place getter points awarded for each competition:
• 1st place = 10 points;
• 2nd place = 6 points;
• 3rd place = 4 points.
- Entry into Non-Club Competitions
During the year there will be a number of other competitions that Members are eligible to enter. These will be promoted at meetings and via the web site.
• Interclub Competitions: Selection of images for these competitions will be determined by the Committee.
• Nationals or Internationals: Entries to these competitions will be solely at the discretion of the Member.
Note: The WCC is a member of the Victorian Association of Photographic Societies (VAPS) which entitles the WCC to enter the VAPS Inter-club Competition.
The WCC Committee selects the entries to represent the Club in these competitions. Members may submit works to the Committee for consideration. The following information is indicative only and may be subject to change by the host club:
• Open Prints - maximum 10 prints per club with a maximum of two per Member;
• Slides - maximum 10 slides per club with a maximum of three per Member;
• Digital Images - maximum 10 images per club with a maximum of two per Member;
• Novice Prints - maximum 10 prints per club with a maximum of three per Member;
• Audio-Visual - maximum of two sequences in either section of Open or 3-2-1
VAPS website or the Competition Steward for any clarifications regarding these rules.
By entering into any of the WCC Inc. competitions (either in print or digital form), you automatically give permission for WCC Inc. to publish those images on the WCC website. By entering WCC Inc. competitions you also agree that your entries may be considered for selection by the WCC Inc. Committee for inter-club competitions. Should you not wish to have your images either published on the WCC Inc. website or considered for inter-club competitions, you can advise a committee member or the competitions steward. At all times the photographer retains copyright to their images.